The reason that Amazon is so successful is their total commitment to the customer experience.
Chris MacNeil

What businesses do you buy from on the regular? Perhaps you kickstart your day with a cup of coffee from Starbucks, or you’re a devoted Amazon Prime subscriber. Even if you don’t connect with either of these habits, millions do – and these companies have grown into empires worldwide. But what makes companies like Amazon and Starbucks so popular? The answer is actually pretty simple: accessibility, convenience, and exceptional customer service.

Now, let’s apply these keys to success to the rental industry. In the same way Amazon and Starbucks have captivated audiences, rental businesses can similarly thrive by prioritizing accessibility, convenience, and outstanding customer service. In this article, we’ll delve into how you can give your customers an exceptional experience, and how that will directly translate into more sales for your business!

Why is customer service important?

We’ve all been there – that exasperating moment post-transaction when you vow never to return. 

“I am NEVER going there again!”

Perhaps you’ve felt the sting of a disinterested sales associate or found the purchasing process overly bureaucratic. Either way, such negative experiences are often potent enough to drive you away from that business. The same sentiment can apply to customers visiting your business — if your customer service falls short, it could drive them away for good. 

Sure, there may be other customers on the planet. And maybe that one was particularly difficult! However, it is always best practice to do everything you can to give every customer a great experience. Here are a couple of reasons why you should always strive to retain existing customers:

It’s cheaper to retain customers

In the rental industry, where customers often have choices, the way they are treated becomes a determining factor in whether they return for future transactions. A positive experience, marked by attentive service and a hassle-free process, not only ensures repeat business but also cultivates a loyal customer base that acts as a powerful marketing tool through word-of-mouth recommendations.

And guess what? According to the Harvard Business Review, “…acquiring a new customer is anywhere from five to 25 times more expensive than retaining an existing one.” Putting in the work to retain your existing customer with an exceptional customer service experience will actually save your business money in the long run. 

Acquiring new customers often demands significant investments in marketing efforts, advertising campaigns, and promotional activities. These endeavors are not only resource-intensive but also come with the inherent uncertainty of converting leads into paying customers. In contrast, retaining existing customers requires a different set of investments, primarily in providing excellent customer service. The positive experiences shared by satisfied customers can also become a marketing tool, reducing the need for extensive and expensive advertising to attract new customers.

Positive Reviews = FREE Marketing

As stated above, positive experiences from satisfied customers can become powerful marketing tools. Positive reviews and recommendations from existing customers carry a weight that traditional advertising struggles to match. 

When your business consistently delivers exceptional customer service, satisfied customers willingly share their positive experiences with friends, family, and colleagues. This organic word-of-mouth marketing will have a powerful impact on the success of your business, especially when broadcasted on social media sites like Yelp and Google Reviews.

By delivering exceptional customer service, businesses not only secure repeat transactions but also create a ripple effect of positive word-of-mouth marketing, reducing the need for extensive and costly efforts to continually attract new customers.

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What makes customers happy?

In today’s fast-paced digital landscape, customers seek more than just products or services – they crave seamless experiences marked by convenience and consistency. We live in a day-and-age where virtually everything is accessible with just a few taps, from retail products to food, all swiftly delivered through online platforms directly to consumers’ doors. As a business, navigating this landscape means understanding that the competition extends beyond the quality of your offerings—it’s about the ease with which customers can access and rely on your services.

With the world at their fingertips, customers have grown accustomed to instantaneous access and hassle-free transactions. As a rental business, the challenge lies in recognizing that you are up against a new standard—one defined by the quick, effortless access that customers have become accustomed to. It’s not just about the quality of your offerings; it’s about how easily and dependably customers can engage with your rental services. 

Imagine a customer seeking to rent equipment for an event or a contractor in need of tools for a project—both expect the same level of convenience they experience when ordering goods online. When customers choose a business to rent from, what are they going to look for?

  • User-Friendly Interfaces: Customers will gravitate towards rental businesses with an intuitive and user-friendly online platform. A seamless and easy-to-navigate website or app allows them to browse available equipment, check specifications, and complete the rental process effortlessly. An intuitive platform enhances the overall rental experience, making it convenient for customers to find what they need quickly.
  • Efficient Booking & Check Out Process: Customers value a streamlined and efficient booking process. A rental business that offers a quick and straightforward check out process, with minimal steps and easy-to-understand forms, caters to the desire for convenience. Simplifying the booking and payment steps reduces friction in the rental transaction, saving customers time and effort.
  • Transparent & Up Front Pricing: Clear and transparent pricing is crucial for customers evaluating rental options. They are likely to choose a company that provides upfront information on rental costs, fees, and any additional charges. Pricing transparency allows customers to budget effectively, reducing surprises and creating a sense of trust. 

If you’re overwhelmed with trying to keep up with tech-giants like Amazon or Google — don’t fret! You don’t have to be Jeff Bezos to run a successful business in 2023. There are tons of tools available on the market that will make running your business a breeze, and your investment will make your customers happy too!

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How does great customer service make you money?

Positive customer experiences breed loyalty, turning first-time buyers into repeat customers. A loyal customer base is a dependable source of revenue, as these individuals not only return for additional transactions but also tend to spend more over time. The cost of retaining existing customers is significantly lower than acquiring new ones, making it a strategic and cost-effective approach for sustained business growth.

Additionally, when businesses prioritize delivering outstanding service, satisfied customers become brand ambassadors, sharing positive experiences with their networks. This word-of-mouth marketing is a powerful tool, drawing in new customers who are influenced by genuine endorsements. When your business receives amazing reviews online and in your business sphere, you are benefitting from one of the most powerful forms of marketing — for free.

Positive reviews contribute significantly to building a trustworthy and positive brand image. As new customers encounter a stream of satisfied buyers, they are more likely to view the business as reliable, credible, and committed to customer satisfaction. This positive perception becomes a driving force in their decision-making process, making them more inclined to choose your products or services over competitors.

Schedule a Demo with TapGoods

Look for software designed for the customer’s experience

Now that you understand the importance of offering an exceptional experience to your customer, it’s time to look into a software that will take some of the weight off your shoulders while providing your customers the shopping experience they desire. Rental software automates various aspects of the rental process, from inventory management to order processing. This efficiency not only saves time for your business but also ensures that customers can swiftly complete transactions without unnecessary delays. When you are browsing rental software, look for these features:

Investing in robust rental software that incorporates these features not only streamlines business operations but also aligns with the expectations and preferences of modern customers, contributing to an exceptional overall rental experience. 

TapGoods, a leading rental management software, is tailored to simplify both internal and external aspects of the order process. Its features are carefully crafted to meet and exceed the expectations of modern customers who demand convenience, transparency, and reliability in their rental interactions.

Internally, it optimizes inventory management, ensuring businesses can efficiently track, manage, and update the availability of items in real-time. Externally, its user-friendly interface provides customers with a seamless and intuitive experience, facilitating effortless browsing, selection, and completion of the rental process. Want to learn more?

Schedule a Demo with TapGoods

Beyond technology – What you can do now

Investing in rental software is undoubtedly beneficial, but it’s crucial to remember that the core fundamentals of customer service play an integral role. While the convenience of ordering provided by software is valuable, it’s the combination of advanced tools and exemplary customer service practices that truly sets a business apart. 

Here are some behaviors your teams can adopt NOW to enhance your customer service:

  1. Personalize your customer service: Tailoring your service to individual preferences and needs creates a connection with customers, making them feel valued. Whether it’s remembering their preferences, addressing them by name, or offering personalized recommendations, this human touch fosters a sense of importance and enhances the overall customer experience. 
  2. Engage in proactive communication: Communication is key, and being proactive adds an extra layer of assurance for your customers. Keep them informed at every step of the rental process—confirmations, dispatch notifications, and any potential delays. By addressing potential concerns before they become issues, you demonstrate transparency and reliability, contributing to a positive customer perception. This may sound like a lot, but don’t worry, your rental software can take much of this burden off your shoulders with personalized, automated communications that are triggered by the steps of the order process!
  3. Follow-up: Implement a robust follow-up process after the completion of a rental. A simple thank-you email, coupled with a brief survey or a call to gather feedback, shows customers that their opinions matter.
  4. Train your employees: Your employees are the face of your business, and their interactions shape the customer experience. Invest time into training your employees to ensure that your staff is not only proficient in the technical aspects of your order process but also well-versed in customer service.
  5. Take constructive feedback well: View feedback from customers as a valuable source of insights into areas for improvement. Rather than seeing it as a critique, consider it an opportunity to refine your processes and better meet customer expectations. A business that embraces constructive criticism demonstrates a commitment to growth and continually enhancing the customer experience. By addressing concerns and making positive changes based on feedback, you build trust and credibility with your customer base.

By incorporating these behaviors into your business practices, you lay the foundation for a customer-centric approach that complements the efficiency provided by rental software.

Schedule a Demo with TapGoods

Tools for implementing awesome customer service

Okay, we’ve crammed a LOT of information into one article for you to process. If you’re overwhelmed, try not to panic. We’ve gathered a few tools that will make your life a lot easier as you implement your new customer service strategy:

  • Email templates: Hate writing emails? Explore our email templates designed by our team for transparent and consistent communication with customers. These templates are here to make your email correspondence a breeze.
Customer Friendly Email Templates for Rental Companies

Download Your Free Email Templates

  • Register your business on Yelp and Google Reviews: This not only provides customers with an easy way to leave reviews, but also enhances your credibility. These platforms are popular choices for customers researching companies before making a purchase.
  • Set up an auto-response email: You don’t need to manually respond to every customer, ensuring them that you’ve received their email. Instead, set up an auto-reply (also known as an Out of Office reply) from your business account. You can use this to ensure that your customers know you’ve received their inquiry, and that you’ll be in touch soon.

You’ve got this!

Customers in 2023 seek more than just products or services—they crave seamless experiences marked by convenience and consistency. Digital giants like Amazon and Starbucks have set unparalleled standards for customer experience, but that doesn’t mean that your rental business has to be left in the dust. And it doesn’t need to be overwhelming, either!

By placing a strategic emphasis on accessibility, convenience, and exceptional service, rental businesses can not only survive but thrive in the competitive landscape. And remember, it’s not all on you! Innovative rental software solutions like TapGoods are crafted to alleviate the pressure on business owners and their teams. These platforms are constantly designing and releasing features that seamlessly align with the evolving expectations of modern customers.

The path to success lies in striking a balance between new-age technology and traditional values. As you embrace accessible and convenient order processes, remember that the human element of a delightful customer service experience is equally vital.

Other blogs you may find helpful

The Ultimate Guide to Pricing Rental Inventory in 2023

All about Tents | 20 FAQ’s on Tent Rentals

The Importance of Equipment and Party Rental Contracts in 2023

Frequently Asked Questions

In today’s fast-paced digital landscape, customers seek more than just products or services – they crave seamless experiences marked by convenience and consistency. It’s not just about the quality of your offerings; it’s about how easily and dependably customers can engage with your rental services. Nowadays, customers want to order from a business that can provide them with an easy-to-use website, efficient booking process, and transparent, up front pricing.

Customers who experience an excellent customer service experience are more likely to become repeat customers of rental businesses. Customers that experience a seamless ordering process complete with personalized customer service along with proactive communication will be satisfied with their service, and more likely to return to a rental business.

Good customer service is crucial for a rental business as it promotes customer retention and cost efficiency by creating a positive experience that encourages repeat business. Retaining existing customers is more cost-effective than acquiring new ones. Additionally, exceptional service generates positive reviews, serving as a potent form of free marketing and reducing the need for extensive efforts to attract new customers.

Absolutely – customer service is one of the driving forces behind the success of a business in the rental industry. A positive customer-service experience not only ensures repeat business but also cultivates a loyal customer base. Retaining existing customers through exceptional customer service is not only a strategic approach but also cost-effective, as acquiring new customers often demands significant investments.