Inventory Management & Tracking
Track Rental Items
- Add new items by uploading a spreadsheet, creating from scratch, or starting with and adapting a similar item
- List pricing by hour, day, week, month, or flat rate
- Add and name multiple new flat prices (i.e., 3-day, festival, holiday weekend)
- Show just the pricing rates – time-based or flat – that are being used
- Set a default pricing structure by item
- Include photos, color, material, description, and dimensions
- Tag items (with an unlimited number of tags) and customize categories to group items
- Specify warehouse location and notes
- Capture inventory ledger, including quantity, purchase date, cost, supplier name, PO #, and supplier notes
- Record inventory disposition, including quantity, disposition date, sale price, buyer name, PO #, and buyer notes
- Note whether an item is always tax-exempt
- Record whether an item is excluded from damage waiver fees
- Attain a unique ID number for each inventory item
- Associate services with inventory
Track Purchases and Accessories
- Record purchases (for sale items) in the system
- See purchases on pick lists but not on check-in lists (as they aren’t returned)
- Record accessories (tag-along inventory that the customer doesn’t pay for) in the system
- Link an unlimited number of purchases and accessories to rental items
- Use the appropriate inventory functionality that is available for items (i.e., specifications, buffer, ledger, warehouse location) with purchase and accessories
Create Inventory Bundles
- Ease the process for renters (and for your rental business) by offering sets of inventory
- Create bundles, using an unlimited number of items, accessories, and/or purchases
- Include those components in an unlimited number of bundles and rent or sell them on their own
- Add the contents of a bundle into a new bundle
- Automatically track the usage and availability of each component of the bundle separately
- Price the bundle the same as the sum of the prices of each component – or differently
- Specify bundle pricing as either ‘locked’ or ‘unlocked’
- Create ‘unlocked’ bundles with a price that updates, including a discount if you wish, as items are added
- Share the components of each bundle with customers or keep them hidden, and include customer-facing notes about bundles
- View the availability of bundles at any time using a color coded calendar, including if one or more components are overbooked
Create Temporary Items
- Add temporary (single-use) items to a rental
- Specify item name and quantity
- Denote price and period (i.e., hourly, daily, weekly, flat fee)
- Note supplier info and expense
- Include temporary items on picklist and check-in list
- Add notes to temporary items
Track Inventory Usage Units
- Define usage units (i.e., hours, miles, power) for a given item
- Denote the usage level on check out and check in
- View a usage history ledger and export usage info
- Include multiple usage units for a given item
Organize by Department
- Create an unlimited number of department names
- Assign inventory to departments
- See department info during check-out and check-in process
- Access inventory reports with department info